ANNUAL MEETING MINUTES

June 10, 2006

MEMBERS PRESENT:  All board members were present.

GUESTS:  48 Guests were present.

President Dave Arendt called the meeting to order at 10:00 a.m.

SECRETARY’S REPORT:  A copy of the 2005 Annual meeting was presented.  Bob Helmick motioned the minutes be approved and Judy Agnew seconded the motion.  All were in favor.

FINANCIAL REPORT:  A copy of the 2005/2006 annual financial report was made available to all guests and was reviewed.  There were no changes, corrections or additions.  The building expense was explained that it was for the events tent that was recently purchased.  The motion was made by Jess Boatright to approve the fiscal year end financials.  This was seconded by Bob Helmick. 

FUNDRAISING BALANCES:  Monies raised and brought forward to date are as follows: 

Miscellaneous:                         1,425.00

Fireworks                              10,253.35

Fish Stocking                           3,338.50

Fishing Derby                          1,480.36

Boat Ramp Beautification      1,785.00

MEMBERSHIPS:  As of the end of May, 400 members have signed up for membership.  This is down from 521 this time last year.  The lower membership is due to the boat cards that were issued for a lesser fee if you were a member.

PRESIDENT’S REPORT:  Dave Arendt presented the report with an overview of the past years accomplishments.  The association is in sound financial shape and we are getting an overwhelming amount of positive comments from the members.  Lake patrol and the sticker program seems to be working well.  Dave expressed appreciation to Barbie Ahrens for attending the board meetings as well as all board members, unit leaders and volunteers who give their time and energy to make Lake Ponderosa a pleasant place to live.   A copy of his report is attached.

ACCOMPLISHEMENTS:  LPA AND UNIT LEADERS

WEBSITE:  The website was up and running in March of 2005.  We have since added a map of the lake, Sponsors with an option for web links, wearables and incident report forms for easy access and updated information on meetings and Ponderosa Development rules and regulations.

FIREWORKS:  Date is set for Saturday, July 1^st @ 10:00 pm.  The causeway will close at noon.  $10,000 has been paid with a remaining balance to be applied towards next years’ event.  President Dave Arendt expressed that only money donated for the fireworks is used for this event and no direct money from the association is given.

ANCHOR:  The Anchor has been going out to all lot owners now for over a year.  Keeping everyone informed of the rules has been a great help.

FISHING DERBY:  The 2006 fishing derby will be held June 17th this year.  The tent will be set up Friday @ 12:30 pm.  Any one who would like to volunteer should be at the boat ramp at 7:30 am.  96 children have already pre-registered this year.  Harry Meek is in charge.  A kybo will be available at the boat ramp area for this event through the 4^th of July celebration.

WALLEYE STOCKING:  October delivery was successful with the stocking of 2500 Walleye.  We have had several reports of catching 29”, 6-8 lb Walleyes.  Also reported were some 2” fish which would indicate there is some success in spawning.  All funds are raised by donations.

PANCAKE BREAKFAST:  A successful annual pancake breakfast was held May 29^th. A total of 300 people were served and we ran out of sausage.  Norm Huisman did a great job chairing this event.  Thanks Norm.  A net profit of $1,110.32 was donated by the attendees.

HOSPITALITY TENT:  This was held May 29th by the Unit Leaders.  Wearables were available for sale.  Many attended even though there was threatening weather.  It was great to visit with all who attended.

ICE CREAM SOCIAL:  Last years Ice Cream Social was held on August 6^th.  It raised $1186.00.  An additional $622.00 was raised from the raffle tickets which were applied to the new tornado siren.  It will be held August 8^th this year.

CARD READER AND BOAT ARM:  The new gate arm has been hit several times but we have had it repaired and repainted. 

TOUR OF HOMES:  Last year the Tour of Homes brought in $1,649.00 which was applied towards the tornado siren.  About 260 people participated.  It has been cancelled for this year as it has been decided to go every other year opposite Holiday Lake.

TORNADO SIREN:  The new siren is up and running and will be tested every month.

EVENTS/INITIATIVES FOR 2006-2007:

All current events will continue with the exception of the Tour of Homes which was indicated above.  We will also continue on the beautification project at the boat ramp area.  Round-up has been applied.  Tilling, bushes and mulching are coming soon.

The We Care program was introduced which consists of sending out cards, baskets, flowers to lake property owners as well as offering assistance in transportation to doctor’s appointments or emergency room visits as necessary.

JoAnn Keferl suggested that installing a light for the flag may be a nice touch.

DISCUSSION TOPICS:

STICKERS/LAKE PATROL:  Barbie Ahrnes announced that all but 50 – 60 have been renewed to date.  Incident reports that maybe filled out and sent in should any property owner see a rule being broken.  These are available at the office or on the website.  Lake Patrol is doing a great job and have chased off several boats without stickers.  The proceeds from the sticker program help to offset wages, fuel and maintenance for the Lake Patrol.

MARINA:  The marina has closed.  The bank now owns the property and has indicated there are two interested parties.  One wishes to keep it a Marina and the other is not.  Just exactly what the intentions are for this area was not disclosed.  Should we be lucky enough to get a Marina back, everyone should support it as much as possible and not just use it in case of an emergency. 

The boat ramp at the Marina is also being used for non-property owners.  The bank has been notified that a gate needs to be installed. 

SEPTICS:  John Lubben stated that under Iowa Code 69 a certified individual must check septic tanks twice a year which is typically contracted with the installer.  Records should then be given to the County Board of Supervisors to be documented.  At this point in time there are no records other than a folder full of papers.  With this kind of record keeping there is no way they can determine if a septic is due for a check or if it is faulty.  Any lot owner that can send a letter or attend a Board of Supervisors meeting is urged to do so to express our concerns.

ROADS:  In regards to dust control, you may call John and have an extra treatment but may not hire an outside contractor for this service.  A concern that treatments in between the major holidays is necessary for the property owners that live here year round.

DREDGING:  Members would like a report for last year and the intent for this year from the Ahrens family.  Unit 15 on the North side of East lake has been in need for years and nothing has been done.  Barbie Ahrens stated they are in the far cove at the end of Center Point Drive right now.  Phyllis Anderson stated she would like measurements taken after dredging and then again a year later to see if the run off from poorly taken care of shore lines is just filling the lake back in. 

MOUSE HOLE:  Bill Ahrens is in charge of getting bids for this project and has been on vacation so there was no updated report. 

OPEN FORUM:  Dave Arendt announced that there are two people from the lake that are running for the County Board of Supervisors and urges everyone to vote for Dennis Johnston and/or Karen Meek.

4-Wheelers are eroding the paths and most do not have stickers.  If you should see one ask them where they live and explain that this is private property.  Typically this is enough for them to leave.  If not, get their license number and report it to the Ahrens or the Sheriffs Department.

The past 2 Saturdays there has been a load explosion on the West Lake that was more than fireworks.  Houses actually shook.  If you see or know who is doing this, please report it to the Ahrens.

Jess Boatright expressed his concern about jug fishing which he found out from the DNR is illegal.  He also stated that leaving a fishing pole unattended is also against the law and sees several people every morning doing just that.  It is the responsibility of every fisherman to know the Iowa State Laws which also apply to the lake.  It is considered criminal trespassing for non-property owners to fish in this lake and urges everyone to confront someone who maybe doing just that.

 VOTING FOR NEW LPA BOARD MEMEBERS:  3 board positions were up for election.  The 4 nominees for these positions were asked to introduce themselves.  Harry Meek, incumbent, Dan Bru, incumbent,  Bob Helmick and Deanne Paxson.  Ballots were provided – one per property owner.  Voting commenced.  The top 2 were Harry Meek and Dan Bru.  Bob and Deanne were tied so a re-vote for those two was necessary.   Deanne won with 24 votes.   A special thank you was given to Nancy Heronimus for her years of service.  Bob Helmick was the runner up and may need to fill the position should someone be unable to do so.

The next regular meeting will be Wednesday, June 14, 2005.

2007 LPA Annual Meeting will be Saturday, June 9

Meeting adjourned at 11:35 am.

Respectfully submitted

Laura Allen